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Emily Nicklin

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How do I transcribe the World War 1 Field Diary?

We have got an example of how to transcribe the World War 1 Field Diary. (This is an example of one page, other pages will be different, but the same principles will apply.)

To start with you need to have pressed the 'Edit this Record' button.

This will open up into a new page where you will see editable boxes.

**Please do not put any information in the 'Title' (unless there is a spelling or grammar error) or 'Keyword' boxes, please just enter information into the 'Description' box. You can add location details into the 'Place' box if they have been mentioned on the page.**

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Comments (2)

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1

What do I put if a couple of letters are undecipherable?

If e.g. Bde has been written to I put exactly what is there or put Brigade?

If a word is underlined - how can I format my transcription?

If an abbreviation is used e.g. A & SH which others might not know - do I put Argyle & Sutherland Highlanders in the note field?

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1

gerald scase wrote:

What do I put if a couple of letters are undecipherable?

If e.g. Bde has been written to I put exactly what is there or put Brigade?

If a word is underlined - how can I format my transcription?

If an abbreviation is used e.g. A & SH which others might not know - do I put Argyle & Sutherland Highlanders in the note field?

Hi Gerald,

If a couple of letters are undecipherable then we ask that you either,

a) indicate the probable reading with brackets: e.g. John Ev(ans)

b) indicate a possible reading with brackets and a question mark: John Ev(ans?)

c) indicate completely illegible parts with dots: John Ev…..

(Transcribing Tip 6)

We ask that you don’t abbreviate or expand words but leave them as they are

written, e.g for FEBRUARY write February not Feb. For FEB write Feb not February. (Transcribing Tip 4)

If a word is underlined then we ask that you open a word doc type the word that is underlined in word, add the underline and then copy and paste it back into your transcription.

As for your example: A & SH, you can put the letters that you have added in square brackets [ ]. This way, when you no longer have the original in front of you, you will know which letters appear in the original document and which ones you have added. (Transcribing Tip 2)

You can see all our current transcribing tips on the knowledge base section of the community. I have included a link for you also. Transcribing Tips.

I hope this has been of some help for you.

Happy transcribing.

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